Guidelines for Submitting a Final Manuscript for Publication

The following documents are intended to assist current Press authors as they prepare their final manuscript for publication, and to allow prospective authors to familiarize themselves with Indiana University Press publication standards. For information on how to submit a proposal or manuscript for peer review, please see our guidelines here or contact your acquisitions editor.

Please note that in order to move forward with the production process, we must have all components of your manuscript (text, images, permissions, all forms and questionnaires) in-hand and fully vetted before we can transmit the project into production and begin copyediting.

We look forward to working with you on the publication of your book.

Final Submission Checklist

This document details all required components of the final manuscript submission package and confirms that authors have completed the most essential steps for preparing their art, manuscript, and permissions.

Manuscript Preparation Guide

This document is a basic guide describing how to create, organize, and name your files, how to format the manuscript to ensure clarity and legibility, and our preferred house style.

Art Guide

This guide explains our requirements for digital images, including photographs, maps, charts, graphs, and music examples. It also provides instructions for creating alt-text for images.

Art Log

All authors must fill out this document to log all artwork and provide a brief alt-text description for each image.

Permissions Log

All authors must fill out this document and submit it to the Press, along with all documentation granting permissions and proof of payment for permissions that required a fee.

Music Example Preparation Guide

This document provides information on how to prepare and submit music examples.

Production Process

This document provides a brief overview of the production process from manuscript to book, including copyediting, page proofs, indexing, and printing and final production.

Author Questionnaire: Scholarly Publication

Author Questionnaire: Trade Publication

The Scholarly and Trade Author Questionnaires (AQ) solicit an author’s suggestions for promoting and selling their book and provides our marketing team with helpful information about the author’s background, qualifications, and social media networks.

Please submit just one questionnaire for your book—even in cases of multiple-authored works or edited volumes. If you are unsure of which questionnaire to fill out, ask your acquiring editor.

Author Cover Ideas Form

This form facilitates author input on their book’s cover design, including image selection and other aesthetic preferences. While the Press retains full creative authority over the final cover design, we welcome your suggestions and strive to incorporate them when possible.

Additional Items of Importance:

Changes of Address

If your work address, home address, telephone number, fax number, or e-mail address changes, let us know immediately. Keep us informed here even after your book has been published so that you can continue to receive royalty statements, copies of reviews, and any mail that the Press might receive for you.

If your contact information will change temporarily during the review or editing and production process of your book, please be sure to let your acquisitions editors and/or your project manager know as soon as possible where and when we can reach you.

Author’s Copies and Discounts

Your contract indicates how many complimentary copies of your book you will receive. Both authors and contributors may purchase additional copies at a 40% discount via our website. To receive the discount code, please contact your acquisitions editor or assistant acquisitions editor.

Royalties

Your contract spells out the arrangements for royalties on your book. Annual royalty statements are based on the previous calendar year’s net sales and are sent to authors within 90 days after the start of the next year. If your address has changed during the previous year, make certain that you have sent us an update.

Corrections for Future Printings

If you find an error in your published book, please e-mail your project manager.

Additional Resources:


Last updated: December 11, 2024